Retrieve Deleted Emails from Outlook File?

Deletion of Outlook emails or any other data items is a common issue. So, if you are also facing this same problem, then this article will definitely help you. In this, we explain the reasons for your data deletion and methods to retrieve deleted emails from Outlook Data File.

The Outlook Data file is called a PST file as it stores all of your items, like emails, contacts, calendars, events, tasks, journals, and attachments. This is a proprietary file of Outlook, so you can save, import, export, and view the data of the PST file in the application easily. This is a file format that you can use to backup your Outlook data as well. It also allows you to add a password to your PST file to secure the data.

Why is Outlook Deleting the Data?

The issue of your PST file being deleted is one of the problems most users encounter. To solve that, you have to recover the deleted Outlook emails. But why this is happening, because of the following reasons.

  • You have accidentally deleted your files during your work.
  • A corrupted PST file can also affect your data.
  • You have set an advanced option for deleting the files after exiting Outlook.
  • Bugs or malware attacks can also delete your emails.

These are the reasons your Outlook emails were lost, and now to get them back, we use multiple methods.

Methods to Retrieve Deleted Emails from Outlook Data File

In Outlook, when your data is deleted, it is not permanently deleted. The lost item will be in your Deleted Item Folder. The data will only be there for some time, approximately 15 days. If you know that the emails were deleted recently, you can go to the folder and find your files. Another way to restore the files is to backup them so you can easily recover them. The last method is to use professional software to recover your lost data. Therefore, there are three ways to restore your data.

  • Recover your emails from Deleted Item Folder.
  • Use backup to bring back the files.
  • A tool that retrieves the lost Outlook emails.

Retrieve Deleted Emails from Outlook Data File using the Deleted Item Folder

This method is easy; you just have to search for your deleted data in the folder if it was recently lost.

  1. In Outlook, go to the Deleted Item Folder from the Folder pane.
  2. Search for emails that have been deleted.
  3. After finding the files, right-click them and click on the Move button.
  4. Select a folder where you want your data. then restore them.

Recover Deleted Outlook Emails by Backup File

If you have a backup of the deleted data, then you can easily retrieve it, especially if it is in PST format.

  1. Open the Outlook application. Click on Files at the top.
  2. Select the Open and Export button, and then open the Outlook Data File.
  3. Browse your backup file and import it.
  4. Now, the recovered data will be in the Outlook Data file folder.

Limitations of Manual Methods

The above methods definitely retrieve deleted emails from the Outlook data file. They work for a particular situation, and you will have many drawbacks while using them.

  • If your file is permanently deleted, then it will become difficult to restore it.
  • You cannot use this method if you don’t have a backup of the deleted file.
  • If your file is corrupted, then it is not easy to get back your lost Outlook emails.

So, the methods are free but not reliable. That’s why the only way to recover deleted emails without any problems is to hire a professional.

Retrieve Deleted Emails from Outlook Data File by Professional Method

As both methods are good in their own way, this way is a better option than the manual ones. Here, we use a great Outlook Recovery Tool offered by SysTools. It is one of the programs that you can use in any situation, whether your files are permanently deleted or not, have a backup or not. You can also recover an oversized PST file. There are various additional features as well.

Features of Software

  • The tool can recover emails, contacts, calendars, events, etc.
  • It restores data in a new PST file, and before recovering, you can preview the file in red.
  • You can scan your files using the Quick and Advance scan options.
  • Retrieve multiple PST files at the same time.
  • During the process, the software maintains your data and folder hierarchy.

Steps to Recover Deleted Emails from Outlook Data File

  1. Download and install the software.
  2. Click on the Add File option. Then, choose the Select File or Search File option.
  3. Browse the location of your PST file in which your emails are deleted.
  4. Select scan option: Quick or Advance scan. Click on the Add button.
  5. Now, the tool has recovered your deleted data. After loading the data, click on the email option, and the recovered data will be shown in red.
  6. Preview the items and click the Export button. Select the PST option.
  7. Browse the location of the file, and then click on Export.


This article is about why your Outlook emails are deleted and the methods to retrieve deleted emails from Outlook Data File. Here, we explain three methods. Two are manual methods. Both are easy, but they are only applicable in certain cases. The next method is professional, which can be used in many cases. It is the best method to restore the lost data without affecting it.


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